1 Leave Application - Leave Application

Leave Applications can be submitted online by employees using the Online Leave Application form. This form can also be utilized to view individual regular leave balance, leave history and status for a selected year and leave statistics / information of the current year. This form is handled by employees.

According to the selected Leave Year, Leave Period will be automatically displayed.

If the user selects a Lieu Leave type from the drop down list, earned lieu leave/carry forward leave break down will be displayed in the leave application form. There the user can select any day from the Utilization Breakdown grid for leave utilization. Enter the leave amount to be utilized for each day if it is less than 1. For earned leave the leave days to be selected from the calendar should not exceed the earned leave amount.

Selected leave type will be displayed in green colour at the Leave Balance section.

3. Specify the Leave Start Date and the End Date. There are 2 ways of specifying the leave start date and the end date. You can either enter the leave start date and the end date to the Leave From and To textboxes respectively.

You can select the leave start date and the end dates using the date pickers provided alongside the Leave From and To textboxes respectively.

Percentage of team members who has applied leave for the selected time period will be displayed under this section.

Tick on the Auto Calculate End Date box if the End Date should be calculated automatically. In this instance all the remaining leave of the selected leave type will be taken for consideration. Starting from the From Date entered by you the system will calculate the end date as the day the leave balance will be over of the leave type. Once this option is checked you would not be able to apply a half leave for a particular day. This option is especially useful when applying Maternity Leave, Study Leave or any such leave type that will be taken for a longer period.

Once the leave start date and the end are specified, the number of leave days will be displayed.

You will have to specify whether the leave is a half day or a full day using the Leave Breakdown grid. The grid will list down the leave dates. Pagination option is available in Leave Breakdown Grid. Maximum number of 10 days are allowed for a page. Click on Next button to move to the next page. Click on Previous button to move to the previous page.

Select drop down lists beside the relevant date and from the drop down list select whether the leave is taken for the Whole day, Off Day, First Half (Morning half) or Second half (Evening half).

NOTE 1:

The values to be displayed in the Date drop down list are configurable. Refer the following screen shot. The Whole Day option is displayed by default. The First Half and Second Half options would be displayed only if the “Allow Half Days” check box is ticked in the “Leave Type Definition” form. “Day Quarter 1”, “Day Quarter 2”, “Day Quarter 3” and “Day Quarter 4” options would be displayed only if “Quarter Leave” check box is ticked in the same “Leave Type Definition” form. The “Off Day” option will be displayed only if “Allow Off Days” parameter in the Web Configuration file is set to True. Off days means that the particular day would be considered as the employee being gone on leave, thus a leave record would be maintained. But the leave would not be deducted from his leave entitlement. The display of “Morning” and “Evening” options is optional. It can be displayed based on customer request. Other such values can also be added to the respective database table.

NOTE 2:

The “Exclude” option will be displayed only if “ShowExcludeAsLeaveState” parameter in the Web Configuration file is set to “1”. This denotes that once a particular period is selected as leave and a particular day within that period is not utilized as a leave the specific day can be omitted. Refer the following screen shot.

4. If the type of leave is medical leave and the number of days on leave exceeds the number of days for which a medical certificate is not required, you have to enter the medical certificate details into the respective fields.

Specify whether a medical certificate is submitted by ticking on the Medical Certificate Submitted checkbox.

Specify the medical certificate Issued Date. You can either enter the date to the Issue Date textbox or select the date from the date picker.

5. If time based leave is selected as the leave type hours need to be chosen for the leave day. If the leave hours of the selected dates are the same enter the leave Start time and the End time. If they should differ tick on the “Apply time edit to all days” option. In the Leave breakdown grid the user may change the differentiated start and end times for the selected leave days.

6. You can upload a document to the leave application in the Attachment field. Click on the Choose File button, give the document path and click on the Upload button. (Use the View button to view the attachment and the Delete button to delete the attachment).

10. Select a Covering Employee using the Employee Search option. The previously selected covering employees will also be listed in a drop down list. You have the option of selecting one of those employees as well. Facility can be provided to load the list of employees of a certain eligibility group/department to the employee search to be selected as the covering employee.

11. Click on the Apply button to submit the Leave Application to the supervisor for approval.

You can reverse the actions performed in the page and empty the textboxes by clicking on the Reset button.

Click on Leave History and Status link of the link panel which is located at the top panel of the screen.

A grid displaying the leave details of the current year will be loaded by default. If you wish to view the leave history of another year select the year from the drop down list.

Click on Leave Statistics link of the link panel which is located at the top panel of the screen.

A bar chart displaying the leave details of the current year will be loaded by default. If you wish to view the leave history of another year select the year from the drop down list.

Click on Notifications link of the link panel which is located at the top panel of the screen. You will be able to view the rejected leave application notifications once you click on the Notifications link.

Click on Short Leave link of the link panel which is located at the top panel of the screen. You will be moved to the short leave application page.

Once you click on the leave cancellation link which is located at the top panel of the screen you will be moved Leave History and Status page.